A fully compliant charity website in the UK must meet standards across accessibility, data protection, fundraising, cookies, and security. Below is a clear, structured list of the required standards, with citations from the Fundraising Regulator and ICO.
✅ Core Standards for a Fully Compliant Charity Website (UK)
Your website must comply with WCAG 2.1 AA accessibility standards. This ensures people with disabilities can use your site (screen readers, keyboard navigation, colour contrast, etc.). Public bodies are legally required to meet this standard; charities are strongly expected to follow it as best practice.
Accessibility
Presence Ministries is committed to protecting the privacy and personal data of everyone who engages with our community hub, student support activities, and Christian ministry. We fully intend to comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Information we hold could include:
Demographic information (e.g., age range, student status, postcode)
Information needed for volunteering, safeguarding, or PVG checks
Pastoral or wellbeing information that you choose to share with us
Attendance at events, groups, or support sessions
Photographs or media only with consent
Any information required for legal, safeguarding, or charitable reporting.
Information held will comply with legal guidance.
Statement of Safeguarding – Presence Ministries Dundee.
Presence Ministries is a faith-based organisation committed to the principles of safeguarding both children and vulnerable adults who may be at risk of harm or abuse: This statement is made in relation to individuals attending events and or ministry.
They will do this by ensuring leaders and volunteers have up to date PVG’s in place that clears them as suitable to work with either children and or vulnerable adults. This is in line with Scottish Government and the 4 nations legislative requirements. To appoint a barred person is to commit a criminal offence.
Presence ministries accept they have a responsibility to navigate where known a response to those who may pose a risk but are not either staff or volunteers.
All staff and volunteers will be provided with training on safeguarding, to enable them to recognise potential abuse and what action should be taken when. Staff will be expected to be confident in navigating challenging and problematic situations well.
There will be an appointed safeguarding lead: This is currently Virginia Baxter also known as Virginia Bell. VirginiaBell657@gmail.com .
Presence Ministries subscribes to CSS specialist provision to support them navigate problematic situations well.
Presence Ministries upholds the following definition: Safeguarding means protecting an individual’s right to live in safety free from abuse and neglect.
They accept there are multiple forms of abuse and that this can be either intentional or unintentional. Knowing this they will seek to navigate each situation well.
Where concerns come to light – guidance should be sought from the safeguarding lead on what should happen next.
However, if an individual does not feel this is not the correct route due to the nature of the concern, they can contact:
The Charity Commission on 01925757887.
The Police on 999.
Children’s Social Services Dundee – 01382 438300
Adult services Dundee – 01382 438300 Who will guide them accordingly.
If it becomes necessary for Presence Ministries to contact either Social Services or the Police due to a concern regarding an individual attending events, they will only do this after a discussion with the parties concerned.
Where the risk is felt to be clearly immediate, and there is a potential for harm to life, but permission not given. Then Staff and volunteers will respond in line with a duty care and the Police and or Social Services will be contacted for them to decide on the course of action.
V.A. Baxter/Bell 3.03.2025
please send us an email outlining your concerns or speak with a core team member who will do their best to address your concerns.
We will do our best to get back to you within 5 working days or beforehand if the need is indicated.
For – Presence Ministries Hub Dundee – 9 Dock Street
Community Café element of our service:
Our Christian community café is committed to reflecting the love, welcome, and dignity taught by Jesus Christ. We aim to provide a safe, inclusive, and respectful environment for all customers, volunteers, and staff. This policy sets out our commitment to equality, diversity, and fair treatment in line with the Equality Act 2010.
Christian Ethos
As a Christian organisation, our work is shaped by values of compassion, hospitality, justice, and respect. We believe every person is made in the image of God and deserves to be treated with dignity, regardless of background or belief.
Where a Genuine Occupational Requirement (GOR) exists—for example, roles involving spiritual leadership, prayer, or representing the Christian ethos—these will be clearly stated in role descriptions, in accordance with UK equality law.
Our Commitment to Equality
We are committed to ensuring that no person is treated less favourably or discriminated
against based on:
Scope
All volunteers and staff must:
Harassment, bullying, or discriminatory behaviour will not be tolerated and may result in disciplinary action or removal from volunteering.
We will provide training on:
This policy aligns with:
This policy will be reviewed annually or sooner if legislation or organisational needs change.
As a Christian organisation, the café is founded upon and guided by the doctrinal beliefs and values of the church. These beliefs inform the ethos within which services are delivered and within which staff and volunteers operate. The Equality Act 2010 permits religious organisations to apply a Genuine Occupational Requirement (GOR) for certain roles where spiritual leadership is a required skill.
The Trustees acknowledge their statutory responsibilities under the Equality Act 2010, associated regulations, and relevant Charity Commission guidance. In fulfilling these duties, the organisation is committed to ensuring that no individual—whether an employee, volunteer, service user, contractor, or member of the public—is subjected to unlawful discrimination, harassment, or victimisation on any protected grounds.
The Trustees retain ultimate responsibility for ensuring that this policy is implemented, monitored, and reviewed at appropriate intervals to maintain compliance with current legislation and best practice in the governance of faith-based charitable organisations.
as an organisation we are still working towards achieving the necessary compliance for a small charity, but we are working on it.
A fully compliant charity website in the UK must meet standards across accessibility, data protection, fundraising, cookies, and security. Below is a clear, structured list of the required standards, with citations from the Fundraising Regulator and ICO.
✅ Core Standards for a Fully Compliant Charity Website (UK)
Your website must comply with WCAG 2.1 AA accessibility standards. This ensures people with disabilities can use your site (screen readers, keyboard navigation, colour contrast, etc.). Public bodies are legally required to meet this standard; charities are strongly expected to follow it as best practice.
Accessibility
Charities process personal data when handling donations, mailing lists, volunteer sign‑ups, and contact forms. Under GDPR, you must:
If your website collects donations or supporter details, you must follow:
Recent updates (2026) allow charities to use a “charitable purposes soft opt‑in” to email supporters who have shown interest, without prior consent — but only if strict conditions are met.
Your website must therefore include:
If your site uses cookies (analytics, tracking, embedded video, etc.) you must:
This is required under the Privacy and Electronic Communications Regulations (PECR).
Your website must meet basic cybersecurity standards:
These are essential for GDPR compliance and donor trust.
These are essential for GDPR compliance and donor trust.
A compliant charity website must also include:
Accessibility
Data Protection
Fundraising
Marketing
Cookies
Security
Legal Info
WCAG 2.1 AA
GDPR
Code of Fundraising Practice
ICO direct marketing rules
PECR
HTTPS, PCI-DSS
Charity number, address
Required for donation and supporter engagement
Controls email, SMS, and digital outreach
Requires consent for tracking cookies
Protects donor data and prevents breaches
Required for transparency and trust
Would you like me to create:
write out for a compliant web site
Here is a fully written‑out, copy‑and‑paste‑ready compliance framework for a UK charity website. It follows WCAG 2.1 AA, GDPR, PECR, Fundraising Regulator, and OSCR expectations — written in clear, practical language you can use directly in project documents, governance papers, or web briefs.
Compliant Charity Website Requirements (UK)
A complete, implementation‑ready specification
Your website must be accessible to all users, including people with disabilities. A compliant site must:
A compliant charity website must follow UK GDPR and ICO guidance. This includes:
Privacy Notice
Your website must display a clear Privacy Notice explaining:
Consent & Forms
All forms (contact, volunteer, newsletter, donations) must:
Data Security
Your site must:
If your site uses cookies, you must:
Essential cookies (e.g., for login or shopping carts) do not require consent.
If your charity collects donations or supporter details, your website must follow:
Code of Fundraising Practice
Include:
Marketing Rules (ICO)
If you send emails or SMS:
A compliant charity website must display:
If you sell goods or services, you must also include:
Your website must:
Your website should:
These increase funder confidence and user trust:
Complete Compliance Checklist (Copy & Paste)
Accessibility
GDPR
Cookies (PECR)
Fundraising
Legal
Security
If you want, I can now produce:
Just tell me which one you want next.
A fully compliant website checklist for your Dundee charity? A privacy policy, cookie policy, or fundraising statement written in accessible, funder‑friendly language?
Great — let’s get this into a clean, copy‑and‑paste‑ready format you can use immediately for your Dundee charity. Below are three fully written resources, each in accessible, funder‑friendly language:
All written to UK standards (OSCR, ICO, PECR, Fundraising Regulator, WCAG 2.1 AA).
For: Dundee‑based charities working with vulnerable groups, students, or community cafés
Accessibility (WCAG 2.1 AA)
GDPR & Data Protection
Cookies (PECR)
Fundraising & Donations
Legal & Governance
Security
For: [Charity Name], Dundee, Scotland
Privacy Policy
[Charity Name] is committed to protecting your personal information. This policy explains what data we collect, why we collect it, and how we keep it safe.
1.Who We Are
[Charity Name] Registered Charity Number: [Number] Registered Address: [Address] Contact: [Email]
2.What Information We Collect
We may collect:
3.Why We Collect Your Data (Lawful Basis)
We use your data to:
Our lawful bases include consent, legitimate interests, legal obligation, and contract.
4.How We Store and Protect Your Data
5.Sharing Your Data
We may share data with:
We do not share your data for marketing by other organisations.
6.Your Rights
You can:
Contact us at [email] to make a request.
7.How Long We Keep Your Data
We keep data only as long as necessary for legal, financial, or safeguarding reasons.
8.Contact Us
If you have questions about this policy, email [email].
For: [Charity Name], Dundee
Cookie Policy
Our website uses cookies to improve your experience. This policy explains what cookies are, how we use them, and how you can control them.
1.What Are Cookies?
Cookies are small files stored on your device when you visit a website. Some are essential; others help us understand how people use our site.
2.Types of Cookies We Use
Essential cookies These allow the site to function (e.g., security, forms). They do not require consent.
Analytics cookies (optional) These help us understand how visitors use the site. We only use them if you give consent.
Third‑party cookies Embedded content (e.g., YouTube, maps) may set their own cookies.
3.Your Choices
When you first visit our site, you can:
Analytics cookies are blocked until you give consent.
4.How to Contact Us
For questions about cookies, email [email].
5.Fundraising & Donations Compliance Statement
For: [Charity Name], Dundee
Fundraising & Donations Statement
[Charity Name] follows the Code of Fundraising Practice and is committed to honest, respectful, and transparent fundraising.
1.How We Use Your Donation
Your donation supports our charitable work, including:
We do not use aggressive fundraising methods.
2.Your Rights as a Supporter
You can expect:
3.Gift Aid
If you choose to add Gift Aid, we will claim it only on eligible donations and keep accurate records.
4.Complaints
If you have concerns about our fundraising, you can contact us at [email]. If you are not satisfied, you can contact the Fundraising Regulator.
5.Fundraising Preference Service
You can use the Fundraising Preference Service to stop direct marketing from us at any time.
If you want, I can now tailor all of these specifically for:
Just tell me the charity name and I’ll customise everything.
